Travel Planning 

Faculty and staff are encouraged to visit Travel Planning on TUportal for detailed information on travel approval and reimbursement. The following guidelines will help to ensure that all University related travel follows the appropriate policies and is coordinated for safe and efficient utilization of institutional resources.

1. All domestic and international travel requests requires a complete submission of the Pre-Travel Application form.
2. The Pre-Travel Application form requires approval from the traveler's supervisor, grant/research fund approver (if applicable to the travel), and business manager before booking travel. The Department of Risk Management will monitor compliance with this policy. Please direct questions regarding this process to preauthtravel@temple.edu.
3. Once the Pre-Travel Application has been approved by the relevant business officer, the traveler or business officer must submit a travel exception request to travelex@temple.edu, providing a clear rationale that is endorsed by the responsible dean, vice provost or vice president.
4. The Executive Budget Committee in consultation with the relevant leadership will review these requests on a case-by-case basis. Approval criteria include alignment with strategic priorities, financial impact and the availability of alternative solutions. Failure to follow the exception request process may result in non-reimbursement of travel costs.
5. Once requests are approved, travelers may proceed with booking travel through Concur or World Travel.
6. If for any reason your travel booking needs to be changed, you will submit a Travel Arrangement Change Authorization form for approval and must be attached to your Concur expense report.
7. If you are requesting an exception to the University’s Travel & Expense Reimbursement Procedures (e.g., alcohol purchase for event, first class ticketing on flights) a completed exception request should be attached to the traveler’s expense report when submitted in Concur Expense. When possible, exception form should be completed prior to booking travel.

If you are a student, faculty or staff planning international travel, please continue to the related sections on International Travel. If planning travel within the United States, visit Domestic Travel Planning.

Pre-Travel Application Form

Unsure about the process and how it applies to you? Review the roadmaps below:

• Faculty and Staff Pre-Travel Roadmap
• Graduate Student Pre-Travel Roadmap - Students can also refer to more detailed instructions on the Students Traveling Abroad page

Questions regarding this process can be directed to [click-for-email].

Pre-Travel FAQs

Submitting a Pre-Travel Application form

Reviewing a Pre-Travel Application form

Travel and Expense Reimbursement

It is the policy of Temple University to reimburse travelers for reasonable and necessary expenses incurred during approved Temple Affiliated Travel. Procedures for Travel and Expense Reimbursement provides detailed information regarding travel reimbursement. More information is available for faculty and staff in the   Travel Planning section on TUportal. 

World Travel

World Travel is the university's travel management company. In accordance with the Travel and Expense Reimbursement procedures, all university air travel must be booked through World Travel or Concur. We encourage travelers to reach out to World Travel using the following methods:

• Contact information for World Travel:  1-888-979-0400 or 610-458-5554
• Email:  templetravel@worldtravelinc.com
• After Hours Support (after 8:00pm EST):  Email: afterhours@worldtravelinc.com or by Phone: 1-888-979-0400