Temple Travels Flags

Information for Group Leaders or Administrators

Risk Management’s Global Health, Safety, and Security team, in collaboration with Education Abroad and Overseas Campuses, want to provide guidance and best practices to faculty, staff, and/or students organizing international travel for groups as well as provide assistance in the event of an emergency or crisis abroad. 

An overview of the program development, approval process, and implementation cycle for the 2024-2025 academic year is outlined below. 

Steps to traveling abroad for group administrators

Step 1: Apply for Approval

Any member of the Temple University community organizing group international travel must apply for approval in advance of making any financial commitments for the program or group. Reviews, assessments, and approvals will be conducted on a rolling basis, however submission for approval should be submitted no later than the deadlines listed below depending upon the dates of travel. 

Step 2: Receipt of Approval & Pre-Departure Planning

After reviewing the submission, proposers will receive a notification indicating the status of the request within 1-2 weeks. Any programs that are approved will continue to be evaluated periodically prior to departure to confirm that the basic program criteria continue to be met or to determine if adjustments need to be made to the program. 

Upon receiving the electronic approval, program leaders will be required to: 

  1. Submit additional documentation to Global Health, Safety, and Security. Instructions to guide program leaders  through completing the registration process are available to download.
  2. Attend a live pre-departure meeting prior to departing.  
  3. Register their group with Global Health, Safety, and Security. Group leaders will also receive a unique URL for their group to complete the registration process.

Timelines for Planning 2024-2025 Travel

Note: Depending on the dates of travel, Global Health, Safety, and Security highly recommends submitting a proposal at least a semester in advance of your departure, and no later than 60 days prior to the start of your program.

Program Departure Date

Recommended Deadline (Proposal Due No Later Than)

Group travel between August 9 - November 22, 2024

May 24, 2024

Group travel between November 23, 2024 - January 12, 2025

September 6, 2024

Group travel between January 13 - May 7, 2025

October 25, 2024

Group travel between May 8 - June 23, 2025

February 28, 2025

Group travel between June 24 - August 8, 2025

March 14, 2025